Leave Bank Setup

Leave Bank Fiscal Year

1. If the Leave Bank feature is enabled, navigate from Home > Leave Bank.
2. If this is your first time using the Leave Bank, you must create a fiscal year. Once the fiscal year is created, it cannot be deleted or changed.
   
3. Select the Fiscal year start date.
4. Select the Fiscal year end date.
5. Click Add and then OK.

 

 

Bankable Leave Codes

1. Navigate from Home > Settings > Codes > Leave Codes.
2. Click the New button.
   
   1. Is Paid: This must be enabled for the hours to be deducted from the bank balance.
   2. Bankable: Mark a leave code as Bankable to track and keep a running balance that accounts for leaves taken during the fiscal year.
   3. Minimum Balance: Prevent employees from requesting a Leave that will result in banked hours below this value. Entering a negative value allows overdraft situations. 
      • Setting the Minimum Balance to zero (if your organization has enabled the Work Rule: InsufficientHoursInLeaveBank) will trigger a Rule Violation, preventing the employee from creating the Leave Request if they have exhausted their Base Yearly Allowance in the Leave Bank.
   4. Maximum Balance: Places a limit on accrued time when Allow banking of worked hours is allowed. 
   5. Allow banking of worked hours: is the functionality that allows overtime to be saved as bankable time rather than being paid out to an Employee.
      • You will need to contact our Support Team to enable this feature.

 

Setting Initial Balances and Carry Over Amounts

1. You can view by Leave code or Employee, and sort by Group or Team.
2. The Fiscal year will default to your current fiscal year.
3. Only Leave codes that have been set as Bankable will appear in the drop-down list.
4. For each employee, input a Base yearly allowance value in hours and save your changes. You can edit these if needed, and the values will be copied over from year to year.
   
5. Set the Maximum fiscal carry over hours (to be carried over from the previous year) and save your changes. You can edit these if needed later on.
   
6. You can check all the transactions for that employee by clicking the View Transactions button.
   

Leave Bank Adjustments

1. Select the Leave code or the Employee.
2. Click the +/- Adjustment icon on the far right.
3. Select the Adjustment effective date.
4. Enter the number of Hours.
   • A negative entry, such as -5, will reduce the Hours remaining, for example.
5. Click Add adjustment.
   
6. From the Employee view, the Hours remaining are updated for the selected Leave Code.